also the Sunday dinner which was at Martina's house. On Thu, Oct 3, 2019 at 2:01 AM Scholger, Martina ( martina.scholger@uni-graz.at) wrote:

Dear all,

Regarding the meals at the F2F meeting in Graz, this is a list of the group meals that I paid for:

- 2019-09-13: Dinner at Herzl; MH, EM, EB, HC - 2019-09-14: Lunch (delivery service); JC, MH, EM, HC, MT, RV, PS, EB, SS, SB, MS - 2019-09-15: Lunch at Propeller; JC, MH, EM, HC, MT, RV, PS, EB, SS, SB, MS - 2019-09-16: Lunch (delivery service); JC, MH, EM, HC, MT, RV, PS, EB, SS, SB, MS

Best,

Martina

*Von:* Tei-council *Im Auftrag von *Hugh Cayless *Gesendet:* Dienstag, 1. Oktober 2019 20:53 *An:* James Cummings *Cc:* TEI Council *Betreff:* Re: [Tei-council] Per diem Graz

The guidance on this is not as clear as it could be. My own interpretation of them is basically that I treat the conference as just another conference I might go to (and get a lot out of!), so conference expenses are on me. But my recollection is that a decision was taken a couple of years back that conference registration (not banquet) was fair game for reimbursement. As for accommodation days covered, I suppose it technically depends on what days you had TEI official business. IG members, for example, had a meeting on the Thursday, and therefore would have had to stay for that. My last meeting was Friday evening.

But really, I think this is up to you. TEI benefits greatly from having the Council at the Annual Meeting, and I don't think covering accommodation through the period of the meeting is a big deal. I can't imagine refusing to approve a reimbursement request for the period of the conference (barring you staying in 5-star accommodation).

Hugh

On Tue, Oct 1, 2019 at 10:12 AM James Cummings < James.Cummings@newcastle.ac.uk> wrote:

Can someone remind me for which days we should be claiming per diem? And accommodation? (I arrived on the Thursday so I could teach on the Friday, I'm assuming that is ok.)

Also which days there were meals either catered or bought by someone?

Also an email on the board list seemed to be suggesting that the TEI was covering registration costs for the conference (or am I mis-reading that Hugh?) Does that apply to Council as well?

(Obviously where institutions are able to cover expenses that is better.)

Many thanks,

James

--

Dr James Cummings, James.Cummings@newcastle.ac.uk Senior Lecturer in Late-Medieval Literature and Digital Humanities

School of English, Newcastle University ------------------------------

*From:* Tei-council on behalf of Hugh Cayless *Sent:* 24 September 2019 20:56 *To:* TEI Council *Subject:* Re: [Tei-council] Per diem Graz

One more thing: I will send you an acknowledgement when I've received your reimbursement request. If for some reason you don't get one, ping me. I try to turn them around pretty quickly, but things happen...

Hugh

On Tue, Sep 24, 2019 at 3:06 PM Hugh Cayless wrote:

Ok, found it. It's at https://tei-c.org/tei_travel_form/. I seem not to have permission to fix the wiki page, which is frustrating.

On Tue, Sep 24, 2019 at 2:59 PM Hugh Cayless wrote:

...And we seem to have lost the travel form. I've got a copy and will see if I can put it back where it's supposed to be.

H

On Tue, Sep 24, 2019 at 2:43 PM Raffaele Viglianti < raffaeleviglianti@gmail.com> wrote:

Dear all,

Since it's always a bit complicated to figure out the per diem from the state department website, here is the breakdown:

Meals and Incidentals rate for Graz, Austria is $143

( https://aoprals.state.gov/web920/per_diem_action.asp?MenuHide=1&CountryCode=1072 )

The breakdown is as follows.

Breakfast: 21

Lunch: 36

Dinner: 57

Incidentals: 29

(https://aoprals.state.gov/content.asp?content_id=114&menu_id=75)

While I'm at it, here's the link to the reimbursement policies: https://wiki.tei-c.org/index.php/Travel_Reimbursement_Procedures_for_Council... .

Hope you all had an enjoyable trip back!

Thanks Martina for being such a wonderful host and thanks to both you and Walter for a top notch conference!

All best,

Raff

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